ZERO CHAOS CLUB
Your Virtual Executive Assistant
Less chaos. More space to breathe.
I support busy founders and small teams by quietly handling the admin that drains their time - so they can focus on what actually matters.
Here's the truth - you can't scale when 40% of your time goes to admin tasks someone else could handle better, faster and for a fraction of your hourly rate.
That's where Zero Chaos Club comes in!
About
Hi, I'm Simona!
Admin wrangler, travel coordinator, chaos eliminator.Born in Lithuania, now settled in East London - though "settled" feels like a generous word for someone who spent three years backpacking across Asia, Oceania and the Far East.I've been in admin for 15+ years, and here's the thing - I genuinely love what I do. Watching a chaotic inbox transform into a streamlined system? That's my idea of a good day. Coordinating a flawless event? Chef's kiss. But for the longest time, I was doing it for other people's dreams – managing operations for £1B+ construction projects, keeping C-suite executives afloat whilst their brilliant ideas came to life.Then I realised, if I can keep a 50-person team organised on a multi-million pound projects, I'm more than capable of handling your inbox, diary, travel logistics and everything else that's stealing your focus from the work that actually matters.So I created Zero Chaos Club – because the world has enough chaos. Your business doesn't need more of it. The name 'Zero Chaos Club' - promises the complete elimination of administrative stress. This exclusive status is the ultimate benefit we deliver, ensuring our clients achieve clarity, control and total focus.
The Zero Chaos Club motto is simple
Your inbox shouldn't dictate your day. Your diary shouldn't own you. And your brilliant brain shouldn't be formatting PowerPoints at midnight.I believe business should support your life, not consume it. That 15 hours a week you're losing to admin? That's time you could be spending with clients, on that FAM trip you've been putting off, or - revolutionary thought - actually enjoying your weekend. 😊
Why "Zero Chaos Club"?
Because chaos isn't aspirational. It's exhausting.The entrepreneur brilliant at their craft but drowning in emails? They don't need more chaos. They need systems.The professional billing £££/hour who's spending evenings on admin work? They don't need hustle culture. They need support.The business owner creating real impact but can't find time for themselves? They don't need another productivity app. They need someone who actually understands operations.That's what Zero Chaos Club is - a no-BS, high-integrity approach to the six core services that keep businesses running smoothly - inbox management, travel coordination, document creation and project management – delivered with the attention your business deserves.
My Philosophy
Done is better than perfect. Boundaries are beautiful. Weekends are sacred. Compassion beats the cult of constant productivity. And if we're going to spend 40+ hours a month working together, we should actually like each other.
When I'm not eliminating chaos for clients, you'll find me:🌍 Plotting my next adventure - 3 years of backpacking taught me that the world is gloriously big, beautifully messy and best experienced with an open mind and comfortable shoes. Antarctica's on the list. Yes, really.🍽️ Obsessing over good food - from street markets in Bangkok to trying to recreate - and mostly fail - favourite Taiwanese dishes, I believe food is how we connect, celebrate and understand each other. Currently on a mission to find the best plant-based restaurant in every city I visit.🧘 Prioritising wellness – because burnout isn't a badge of honour. Yoga, long walks, reading – whatever keeps me grounded so I can show up fully for my clients (and myself).📚 Getting lost in a good book. Currently reading three at once because apparently I never learned moderation.
What I care about deeply:💚 Sustainable living - the planet we're helping people explore? Let's not destroy it. I run my business on paperless systems and a genuine belief that we can build businesses that give back.✈️ Thoughtful travel - not all travel is created equal. I'm passionate about supporting people who prioritise eco-conscious, community-respecting, transformative journeys over extractive tourism.🤝 Working with good humans - life's too short to work with people who make everything harder than it needs to be. I choose clients I genuinely connect with, on projects that feel aligned, in ways that honour both our boundaries.📚 Lifelong learning – whether it's mastering a new project management tool, understanding regenerative tourism, or finally figuring out how to make the perfect oat milk flat white - I'm endlessly curious about doing things better.
If you value authenticity over polish, systems that actually work, boundaries that protect your life and building something meaningful (not just profitable) - we'll probably get along brilliantly.
Ready to reclaim your time?
Services
We don't do "everything." We specialise in four high-impact services that save you the most time and make the biggest difference to your bottom line.
PA SUPPORT
The classic inbox-and-diary rescue mission. I'll tame your email chaos, manage your calendar, and handle all the coordination tasks stealing your focus from actual work.
What's included:
Diary and calendar management (no more double-bookings)
Inbox management and priority email handling
Meeting scheduling, coordination, and minute taking
Document preparation, editing, and formatting
File organisation and document management
Supplier and contractor coordination
Perfect for - one-off projects, urgent tasks, seasonal busy periods or testing VA support before committing to a monthly retainer.
Travel Management
End-to-end itinerary and reservation services. Whether it's a quick business trip or a complex multi-city journey, I'll handle every detail so you just show up and go.
What's included:
Flight research and bookings (including complex multi-leg itineraries)
Hotel research and reservations with personalised recommendations
Ground transportation and restaurant reservations
Comprehensive, detailed travel itineraries (you'll never be lost)
Speciality travel experiences (eco-tourism, wellness retreats, luxury, adventure)
Visa application preparation (administrative support)
Perfect for - frequent travellers, travel advisors organising FAM trips, or anyone who finds trip planning more stressful than the trip itself.
EXECUTIVE SUPPORT
High-level, strategic support for leaders who need a trusted right hand. Think less "can you file this?" and more "can you run this while I focus on growth?
What's included:
Board and leadership meeting support (preparation, packs, follow-up)
Executive calendar and inbox with strategic prioritisation
Confidential correspondence and key stakeholder liaison
Critical action item tracking across projects
Preparation of briefing notes, reports, and presentations
Process streamlining and workflow optimisation
Perfect for - senior leaders who need someone who understands high-stakes decision-making and can handle sensitive information with discretion.
OPERATIONAL PROJECT MANAGEMENT
Full coordination of business projects with structure, clarity, and momentum. I bring order to chaos so nothing falls through the cracks and you can actually see progress.
What's included:
Full project lifecycle management (from initiation to completion)
Coordination of IT, operational, and strategic business initiatives
Stakeholder and project team management
Project planning, timeline development, and milestone tracking
Process optimisation and workflow improvement
Implementation of project management tools (Notion, Trello, Asana)
Perfect for - business owners managing multiple projects, launches or initiatives who need someone to keep all the plates spinning.
EXECUTIVE SUPPORT
High-level, strategic support for leaders who need a trusted right hand. Think less "can you file this?" and more "can you run this while I focus on growth?
What's included:
Board and leadership meeting support (preparation, packs, follow-up)
Executive calendar and inbox with strategic prioritisation
Confidential correspondence and key stakeholder liaison
Critical action item tracking across projects
Preparation of briefing notes, reports, and presentations
Process streamlining and workflow optimisation
Perfect for - senior leaders who need someone who understands high-stakes decision-making and can handle sensitive information with discretion.
OPERATIONAL PROJECT MANAGEMENT
Full coordination of business projects with structure, clarity, and momentum. I bring order to chaos so nothing falls through the cracks and you can actually see progress.
What's included:
Full project lifecycle management (from initiation to completion)
Coordination of IT, operational, and strategic business initiatives
Stakeholder and project team management
Project planning, timeline development, and milestone tracking
Process optimisation and workflow improvement
Implementation of project management tools (Notion, Trello, Asana)
Perfect for - business owners managing multiple projects, launches or initiatives who need someone to keep all the plates spinning.
All packages include access to these four core services.Essentials (10 hours) - choose 1-2 services to focus on
Growth (20 hours) - comprehensive support across 2-3 services
Premium (30 hours) - full access to all four services with dedicated time allocation
Not sure which service you need?
Packages
HOW WE WORK TOGETHER
Choose a package based on how much support you need. All packages include access to any of my four core services (PA Support, Executive Support, Travel Management, Project Management).
Ad hoc and as-needed basis*
£35/hour | Minimum 5 hours per project
Perfect for one-off projects or testing VA services before committing to a monthly package.
How it works
Flexible project-based support with no monthly commitment
Access to all four core services (PA, Executive, Travel, Project Management)
Same high-quality standards as retainer packages
Priority scheduling based on your chosen turnaround time
50% deposit upfront, remaining balance due on completion
Clear timeline expectations set at project start
Perfect for
Testing VA support, one-off projects, or seasonal busy periods
ESSENTIALS
10 hours per month | £350/month
Perfect for business owners just starting out or testing VA support for the first time.
What's included:
Weekly inbox and diary check-ins
Essential coordination (meetings, basic document prep)
Email support with 24-hour response time
Access to all four core services (as hours allow)
Monthly progress reports
Flexible task prioritisation based on your needs
Time saved
5-10 hours per week
Best for
Solopreneurs ready to dip their toes into delegation without a big commitment.
GROWTH
20 hours per month | £700/month
Perfect for established business owners ready to scale but admin is blocking growth.
What you get:
Daily inbox and diary management
Complex project coordination and document preparation
Proactive support (I anticipate needs, not just react)
Priority response times (within 12 hours)
Monthly progress reports and strategy sessions
Access to all four core services with dedicated time allocation
Time saved
10-20 hours per week = capacity for 2-3 more clients
Best for
Growing businesses that need consistent, reliable support to maintain momentum.
PREMIUM
30 hours per month | £1,050/month
Perfect for high-revenue professionals who want complete back-office support.
What you get:
Comprehensive daily support across all services
Strategic thinking and operational oversight (I run your back office)
Same-day response times (within 4 hours)
Dedicated Slack/WhatsApp access for immediate communication
Weekly strategy calls and monthly progress reviews
Total operational management with proactive problem-solving
Time saved
20-30 hours per week = double your client capacity or halve your working hours
Best for
Established professionals who value their time and are ready to focus 100% on revenue-generating work.
*Ad-hoc support, a 50% deposit is required before work commences. The remaining balance is due upon project completion. This secures priority access to my schedule and confirms the scope of immediate work.
** All retainer packages (Essentials, Growth, Premium) include:
Payable in full at the beginning of each monthly cycle. Specifically tailored to align with your unique operational requirements. Access to all four core services (PA Support, Executive Support, Travel Management, Project Management). Guaranteed dedicated support time reserved exclusively for you. Monthly progress reports tracking time saved and tasks completed
30 days' notice required for cancellation or package changes
NOT SURE WHICH PACKAGE IS RIGHT FOR YOU?
Book a free 15-minute discovery call and we'll figure it out together. No pressure, no sales pitch - just honest advice about what would work best for your business.
Tools & Systems
I use as a Virtual Assistant
contact
READY TO JOIN ZERO CHAOS CLUB?
Let's Chat!The best way to get started is a free 15-minute discovery call. We'll discuss your biggest pain points, what success looks like for you and whether we're a good fit.No pressure. No sales pitch. Just honest conversation.
Prefer to send a message?
Average response time within 24 hours (usually much faster)